Docketing Assistant

 

We have an immediate need for an experienced assistant to support our busy Docketing department. The Docketing Assistant enters docketing information into the docketing database for U.S. and foreign patent and trademark matters. The Assistant duties include, but are not limited to:
  • Ability to docket all correspondence to the firm, including file transfers (both incoming and outgoing).
  •  Assist with the processing and collection of docket sheets for entering the firm’s work activity, ensuring accuracy in compliance with the firm’s established practices and procedures. 
  • Processing new and maintaining updated client information, cases and matters; entering information from docket sheets and docketing information from incoming U.S. Patent and Trademark Office (USPTO) correspondence.
  • Generating docket reports according to the firm’s schedule, on a bi-weekly and bi-monthly basis; generating daily docket and status reports and/or client case or matter specific reports as requested.
 Experience and Education Requirement:
 
  • A minimum of one to three years of office experience with comparable duties and responsibilities.
  • Formal secretarial training or previous legal experience preferred.
  • Extensive knowledge of Windows-based software required.
  • Computer proficiency including experience with CPi docketing software strongly preferred.
  • Must demonstrate a willingness and ability to become proficient in firm’s work processing, docketing and document management and related software applications.    
  • Solid word processing skills and strong data entry skills are necessary.
  • Strong organizational skills and attention to detail required.
  • Ability to meet filing deadlines. 
  • Must be able to work with multiple projects, under tight deadlines required, performing the essential duties of the position with time constraints and interruptions.
  • Requires flexibility to respond to immediate and changing needs of attorneys and clients.
  • Must have good verbal communications, excellent writing skills, and ability to work overtime as necessary.
  • Ability to organize and prioritize numerous tasks and make daily work assignments to complete or ensure completion under time constraints.
  • Involves frequent internal and external contact requiring a positive attitude and pleasant demeanor.
  • Interpersonal skills necessary in order to communicate with other staff to provide information with a high degree of professional courtesy and tact.
  • Must be both a team player and able to work independently.
  • Handle large file wrappers unassisted, as needed. 
Send résumé and cover letter to HRadmin@hbsr.com 
 
Hamilton Brook Smith Reynolds
530 Virginia Road
Concord, Massachusetts 01742-9133
 
Equal Opportunity Employer